Privacy Policy

Transcripts has no server, no accounts of its own, no analytics and no advertising. Your recordings, transcripts and the voices it learns stay on your devices, and in your own private iCloud if you turn on sync. The developer receives none of it, and this website collects nothing about you either.

Last updated 16 October 2026

Who is responsible

He develops the app and runs this website, and is the controller under the EU General Data Protection Regulation (GDPR) for this website and for emails you send him. He has no access to anything you record with the app.

The app

What it stores, and where

Everything stays on the device you use it on: on the Mac in your user account, most of it in ~/Library/Application Support/Transcripts; on iPhone and iPad inside the app, where other apps can't read it.

• Recordings: on the Mac, of your microphone and of the sound of the call, as two tracks; on iPhone and iPad, of the room through the built-in microphone. After a meeting they are compressed; under Settings › Recording you choose whether they are kept, kept for 30 days or deleted once the meeting is transcribed.
• Transcripts, summaries, action items and markers, in a database on the device.
• People and their voices: the names you give and, for the voices you confirm, voice fingerprints. These are lists of numbers that describe how a voice sounds; the app uses them only to recognise the voice in your later meetings, and they can't be turned back into a recording.
• Calendar: with your permission, the app reads your calendars through the system to name meetings after their event, know who was invited and remind you to record. It keeps the title, time and invitees with each recorded meeting and never changes your calendar. The meetings and calendars you mark as Not my meeting are kept as a list in the app's preferences.
• Calls: on the Mac, to notice a call without a calendar event, the app checks which apps are using the microphone. This happens on the Mac and isn't stored. iPhone and iPad don't look at other apps; a phone call only pauses the recording.
• Lock Screen: while you record on iPhone or iPad, the meeting's title, its time and your markers show on the Lock Screen and in the Dynamic Island. The system shows them on the device; nothing is sent for it.
• API keys for summary services are kept in the keychain of the device (on the Mac, the macOS Keychain). They aren't synced to your other devices or to iCloud.
• Preferences such as your name, the microphone, the appearance and the language stay on the device.
• Speech models (about 700 MB) are kept on the Mac in ~/Library/Application Support/FluidAudio/Models, on iPhone and iPad inside the app.

What it sends, and to whom

• Speech models: the first time, the app downloads its speech recognition and voice models from Hugging Face (huggingface.co), where FluidAudio publishes them. As with any download, Hugging Face receives your IP address and the usual details of the request; nothing about you or your meetings is sent. See Hugging Face's privacy policy.
• Summaries, if you turn them on. To write a summary, the app sends the meeting's title and date, the names of those invited, and the transcript with the speakers' names to the service you chose under Settings › AI, using your own API key: Anthropic, OpenAI or Google. With the live summary turned on, it sends the transcript so far about every 90 seconds while you record. When you pick a model, it asks the service for its list of models. The service processes this under your account with it, as its terms and privacy policy say: Anthropic, OpenAI, Google.
• With Ollama (on the Mac only), the summary is written by a model on your Mac, or on the server whose address you enter, and nothing goes anywhere else.
• iCloud, if you turn it on under Settings › General › iCloud (it is off until you do). To keep your Mac, iPhone and iPad the same, the app keeps your meetings (with their transcripts, summaries, action items and markers), the people and their voice fingerprints, and, unless you turn off Include recordings, the recordings in the private database of your iCloud account, through Apple's CloudKit. Only your devices signed in to that account can read it; the developer has no access to it. It counts against your iCloud storage, and Apple processes it as its privacy policy says. The recording settings apply there too: a recording the app deletes after 30 days or after transcribing is deleted from iCloud as well.
• Recordings and voice fingerprints are never sent to the summary service, and nowhere else than your own iCloud.
• Nothing is sent to the developer or to any party other than those above. The app contains no analytics, advertising or crash-reporting code.
• Once the app is in the App Store: if you turned on Share with app developers, Apple passes on anonymous crash reports. That is Apple's feature and in your hands, under Privacy & Security › Analytics & Improvements in System Settings on the Mac, and in Settings on iPhone and iPad.

The people you record

The app keeps what other people say in your meetings, and fingerprints of their voices, on your devices and under your control. Telling them that you record, and asking for their consent where the law requires it, is up to you; in Germany, for example, recording a conversation that isn't public needs everyone's consent. If you use the app at work, your organisation's rules may apply too.

Deleting your data

• Deleting a meeting in the app removes its recording, transcript and summary. Deleting a person removes their name and their voice fingerprints.
• Under Settings › Recording › Storage, recordings can be kept for 30 days only, or deleted once the meeting is transcribed.
• To remove everything on the Mac, delete the app and the folders ~/Library/Application Support/Transcripts and ~/Library/Application Support/FluidAudio. On iPhone and iPad, deleting the app removes everything it keeps there.
• API keys are removed under Settings › AI. On iPhone and iPad do that before you delete the app: the system can keep keychain entries after an app is gone.
• With iCloud sync on, deleting a meeting or a person on one device deletes it on the others and in iCloud. Delete from iCloud under Settings › General › iCloud removes everything the app keeps there and stops the other devices from syncing; what is on the device stays. You can also delete it in your iCloud settings (on the Mac: System Settings › Apple Account › iCloud › Manage; on iPhone and iPad: Settings › your name › iCloud).

This website

This website is hosted by GitHub Pages, a service of GitHub, Inc., 88 Colin P. Kelly Jr. St., San Francisco, CA 94107, USA. To deliver a page, GitHub receives your IP address and the usual details of the request (which page, when, which browser). GitHub logs visitors' IP addresses for security purposes. This is based on the legitimate interest in providing the website reliably and securely (Art. 6(1)(f) GDPR). GitHub has certified that it adheres to the EU-U.S. Data Privacy Framework; see GitHub's privacy statement.

The website sets no cookies and uses no analytics or tracking. Its fonts, pictures and styles come with the page; nothing is loaded from other servers. Links to GitHub and the App Store lead to those services, where their own privacy policies apply.

When you write

If you send an email, your address and message are used only to answer you (Art. 6(1)(b) and (f) GDPR) and are deleted when the conversation is over, unless the law requires keeping them longer.

Your rights

Under the GDPR you can ask what data about you is processed, have it corrected or deleted, restrict its processing, receive it in a portable format, and object to processing based on legitimate interest. Write to the address above. You can also complain to a data protection authority, for example the Berlin Commissioner for Data Protection and Freedom of Information.

Changes

When the app or this website changes how it handles data, this page changes with it. The date at the top says when it last did.